Planning a wedding is a fun and exciting experience, but it can also be overwhelming. From choosing the perfect venue to coordinating vendors and managing all the intricate details, there’s a lot to handle. Enter: The Coordinator! To help alleviate as much stress as possible in the weeks leading up to your wedding, The Lesner Inn offers Day-of Coordination and Design & Coordination packages. While both Coordinators (day-of and design) focus on the logistics of a wedding day, there are some significant differences between each service. In this blog, we will uncover these differences to help you determine which one is right for your special day.

Day-of Coordinator

Lesner Inn’s Wedding Day-of Coordinator focuses primarily on the logistics and execution of your big day. They are like the conductors of your wedding, ensuring that everything runs smoothly from start to finish. Here’s what you can expect from our Wedding Day-of Coordinator:

Consultation and Planning

Lesner Inn’s Day-of Coordination package starts (2) weeks prior to your wedding, at your final planning meeting with the venue and venue manager. At this point, you will pass all of your wedding plans off to your coordinator, and she will help you fill in any of the missing pieces (think processional planning, floor plan layouts, timeline, etc.).

Vendor Management

After this meeting, The Lesner Inn’s Day-of Coordinator will take charge of coordinating all details with any hired vendors, such as the florist, photographer, and DJ. They will confirm contracts, establish arrival times, and manage any last-minute changes or issues that may arise.

Ceremony and Reception Coordination

On the day-of the wedding, The Lesner Inn’s Day-of Coordinator will oversee the Ceremony and Reception setup, ensuring that everything is in its place and looking perfect according to your vision. They will direct vendors, set up miscellaneous décor (think signage, favors, guest books, place cards, etc.), manage the flow, timing, and transitions during the event, making sure each element unfolds seamlessly.

Problem Solving

Inevitably, unexpected challenges can arise on your wedding day. The wedding day coordinator will troubleshoot any issues that occur discreetly and efficiently, ensuring minimal disruption to your celebration.

Wedding Designer & Coordinator

The Lesner Inn’s Wedding Designer & Coordinator encompasses all the responsibilities of a wedding day-of coordinator but adds an additional layer of creativity.

This professional not only helps with the logistics but also plays a significant role in curating the visual elements, aesthetics, and overall ambiance of your wedding. Here’s what you can expect if you hire our Wedding Designer & Coordinator:

Conceptualization

Our Wedding Design & Coordination is led by Alexis Hionis, the Executive Director of Operations at The Lesner Inn.  You will meet Alexis as soon as when you reserve her services (at least 9-months prior to your wedding). She will work closely with you to understand your style, preferences, and desired theme for your wedding. From there, she will create a cohesive and personalized design concept that reflects your unique vision.

Budget Review and Monthly Action Item Checklist

She will provide you with a custom budget spreadsheet to help you keep track of your own spendings. In addition, to help keep the planning process organized and on track, she will also provide you with a monthly action item checklist. This checklist will outline the tasks, deadlines, and decisions that need to be made each month leading up to your wedding day. It will serve as a helpful tool to ensure that no detail is overlooked, and everything is executed smoothly and timely.

Collaboration with Vendors

Using our network and relationships, the Design team will find the perfect vendors to collaborate with to bring your vision to life. These vendors include those that specialize in lighting, draping, installations, ballons, linens, florals, and tabletop decor – among many others.

Design Execution, Styling and Coordination

From selecting color palettes and décor to arranging floral displays and setting up tablescapes, our Design & Coordination team will transform your vision into a stunning reality. And on the wedding day, our team will oversee the design setup, ensuring that every detail aligns with the desired ambiance.

Choosing between a Day-of Coordinator and a Wedding Designer & Coordinator depends on your unique needs and priorities.

If you seek assistance primarily with logistics, coordination, and execution, a wedding day coordinator will be the ideal choice. On the other hand, if you desire a creative partner who can curate a cohesive aesthetic concept and design, our Wedding Designer & Coordinator is the way to go. Ultimately, both professionals play integral roles in making your wedding day unforgettable, ensuring that you can focus on cherishing every moment without any stress or worries.

If you’re interested in learning more about our Design & Coordination services, please reach out to us at info@lesnerinn.com or give us a call at 757-481-1122.