The New­ly­weds Ven­dor Book­ing Guide

Hello newly engaged cou­ples, and con­grat­u­la­tions! Where is the wed­ding? Have you booked your pho­tog­ra­pher? How about your DJ? What type of food are you hav­ing? Are you doing cake or cup­cakes? What is your color scheme? These are just a few of the ques­tions you will be bom­barded with from friends, fam­ily, and any­one else ready to offer their con­grat­u­la­tions. Do you want to know how to be pre­pared to answer these ques­tions? Then pay atten­tion.

Lesner Inn has teamed up with Wed­ding­Wire to bring you our best tips for book­ing your ven­dors and plan­ning your wed­ding. With this time­line, you will be con­fi­dent in the plan­ning process and in find­ing your amaz­ing ven­dors on sites like Wed­ding­Wire.

David-Champagne-Photography-20170129-0202.jpg Step One: When & Where
Most impor­tant to the plan­ning process, is know­ing when and where you will have the wed­ding and recep­tion. This is how you book all of your other ven­dors and begin choos­ing color scheme and other design aspects. Of course we rec­om­mend hav­ing your event at the beau­ti­ful Lesner Inn in Vir­ginia Beach, but if a water­front venue with a killer sun­set isn’t your scene then Wed­ding­Wire can help you find a venue that’s a per­fect fit for you! Most cou­ples book at least a year out from their event to give them enough time to bud­get and plan, which we def­i­nitely sug­gest! After book­ing your venue, it is a great idea to book your pho­tog­ra­pher, espe­cially if you are set on a cer­tain per­son and/​or have a pop­u­lar wed­ding date! The best pho­tog­ra­phers book out a year in advance as well, so book­ing them at the same time as your venue will avoid any stress in find­ing a pho­tog­ra­pher to give you some dreamy pho­tos!

VendorBooking.jpg Step Two: Food & Flo­rals
If your venue doesn’t include food and bev­er­age like Lesner Inn does, then the next step is decid­ing who will be doing your cater­ing for the event. This involves tast­ing a lot of deli­cious foods, so make sure to wear your stretchy pants! You want to do this about ten months out from your event, to ensure that both ven­dors will be able to work together to make your event a suc­cess! You will want to book your florist and begin shar­ing your ideas with them ten months out from the wed­ding as well, that way you can begin choos­ing your color scheme and give your ven­dors the oppor­tu­nity to col­lab­o­rate!

Step Three: Enter­tain­ment
Are you hav­ing a band or a DJ? Well this is the time to find out! Nine months out from your wed­ding date is the per­fect time to decide which you will have, and who they will be! Ask your wed­ding venue if they have a pre­ferred ven­dors list, because often times ven­dors who enjoy work­ing together will offer dis­counts if you book with both of them!

Step Four: Guests & Dress
It’s time to send out your save the dates so your out of town guests can start think­ing about where they will be stay­ing and how they will be get­ting there! If your cer­e­mony music won’t be han­dled by your DJ or band then you will want to decide who will be doing this as well. This is all decided at the eight month mark of the plan­ning process where you will also choose your wed­ding dress! The sooner you do this the bet­ter to make sure the dress is PER­FECT for your spe­cial day!

Step Five: Maids & Cake
Time to take the girls shop­ping! If your brides­maids haven’t bought their dresses yet, and you’re seven months away from your wed­ding, then it is time! You will also want to go in for a cake tast­ing, which trust us you want to make sure you get just right for you & your guests to enjoy! Bring your brides­maids along for this too if you want to make a day of it!

Step Six: Details Details DETAILS!
We’re half way there! Six months out from the wed­ding and it’s time to get those pesky details nailed down! The next three months will be a lot of back and forth with your ven­dors, fiancé, and of course your inner mono­logue, and quite hon­estly it can be an extremely stress­ful time. This is when orga­ni­za­tion is KEY! Keep a binder with tabs and fold­ers for each indi­vid­ual ven­dor, and a cal­en­dar for dead­lines and meet­ings. Your ven­dors are a team that you have hired to make one of the most spe­cial days of your life amaz­ing, so keep­ing every­one in the loop and up to date is extremely impor­tant! If you’ve booked with Lesner Inn, we rec­om­mend uti­liz­ing our day of coor­di­na­tion ser­vices to make this hap­pen! We help ensure that the plan­ning process runs smoothly, and that all of your ven­dors have cur­rent infor­ma­tion about your wed­ding day once we get closer to the event.

We hope that the plan­ning process runs smoothly for you, and more than any­thing we hope that you have an AMAZ­ING day cel­e­brat­ing your mar­riage with friends & fam­ily!

In addi­tion to keep­ing binders and fold­ers, another way to stay orga­nized is with a wed­ding check­list! Wed­dingWire has a place for you to cre­ate your own wed­ding check­list! Make sure you check it out!

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